Feature: Change Job Impacts on Time Off

Rating: 😍 Game-changer

Product: Absence

Setup Effort: Setup Required

Targeted Production Date: March 15, 2025

Summary: With 2024R1, Workday delivered the ability to automatically remove invalid time off entries upon a worker’s termination. Now, Workday delivers the long-requested functionality to automatically remove invalid time off entries that result from a worker’s job change. The feature is a new, optional service step on the Change Job business process that automatically initiates a Correct Time Off event when:

a) A worker is no longer eligible for the time off due to the job change

OR

b) The time off date is no longer a valid working day due to the job change

The Correct Time Off event follows your default Correct Time Off BP definition unless you set up rule-based business process configuration.

Setup: On your Change Job BP, add the “Remove invalid Time Off Entries After Job Change” service step after the Completion and Manage Business Processes for Worker steps.

After you add the step to your Change Job BP, if you see a warning on the BP definition, run the task, “Evaluate and Process Events Impacting Absence”. This is a background job that identifies and initiates correction of ineligible future time off entries and accrual adjustments. After you run it for the first time, Workday runs the job in the background automatically every 15 minutes. If you don’t see a warning on the BP, the job is already running—no need to run the task!

Notes:

The service step does not impact in-progress requests—these are best handled by the Manage Business Processes for Worker step.

The service step doesn’t accommodate Change Job event corrections or rescinds.

We recommend you create a copy of the Correct Time Off BP with rule-based configuration to automatically approve corrections initiated by the service step (see b and c in the screenshot below). Note that if you’ve set up the “Remove Invalid Time Off Entries After Termination” service step on your Termination BP, this rule-based BP fires for that service as well.

Workday also delivers a new report field on the Time Off Event business object called “Initiating Business Process of Remove Invalid Time Off Entries Service”. You can use this field in BP condition rules and reporting.

🔗 Release Note

Feature: Effective-Dated Time Entry Templates

Rating: 😍 Game-changer

Product: Time Tracking

Setup Effort: Automatically Available

Targeted Production Date: March 15, 2025

Summary: Finally, you can now effective date your Time Entry Templates! This is a huge upgrade for Time Tracking. With this feature, you can easily adapt your Time Entry Templates to accommodate date-dependent changes in company policies, laws, union agreements, etc. And, you can make effective-dated changes ahead of time (rather than having your admins log into WD on New Year’s day for a 1/1 go-live 😅).

Setup: Workday automatically applies a 1/1/1930 effective date to all existing Time Entry Templates. Click the “Copy Effective-Dated Data” button on your Time Entry Template to create a new, effective-dated change.

Time Entry Template settings are now broken into two tabs, “Effective-Dated” and “Non Effective-Dated”. Effective-Dated data includes…

Notes:

Time Entry Template eligibility is derived from the end of the week or the specific day, depending on the specific time entry method or task involved.

Workday also delivers a new report called All Time Entry Template Effective Dates, and two new tasks, Delete Time Entry Template Effective-Dated Data and Copy Time Entry Template.

🔗 Release Note

Feature: Effective Dating for Service Dates

Rating: ❗️Important to test

Product: Absence

Setup Effort: Automatically Available

Targeted Production Date: March 15, 2025

Summary: With 2023R2, Workday released Effective Dating for Service Dates as an opt-in feature that allows you to define an effective date when changing service dates. On the 2025R1 delivery date, Workday removes the opt-in functionality, meaning adoption of this feature becomes mandatory for all Workday customers.

Review your Absence plans thoroughly to identify references to non-effective-dated service dates. Update these calculations to reference effective-dated service dates instead.

If you don’t, once this feature is automatically available, impacted configuration may yield incorrect accrual amounts, eligibility, etc.

How to find impacted configuration:

🔗 Release Note

🔗 More preparation info

Feature: Assign Work Schedule Impacts on Time Off

Rating: 😃 Impactful

Product: Absence

Setup Effort: Setup Required

Targeted Production Date: March 15, 2025

Summary: Similar to the first feature we covered today, this feature also enables you to remove invalid time off entries—this time, in response to an Assign Work Schedule event. Workday delivers a Remove Invalid Time Off Entries After Work Schedule Assignment service step that you can add to the Assign Work Schedule BP. This service step automatically removes approved time off entries no longer valid due to a change in a worker’s working days.

Setup: On the Assign Work Schedule business process, add the “Remove invalid Time Off Entries After Work Schedule Assignment” service step after the Completion step.

Notes:

The setup and notes of feature 1, “Change Job Impacts on Time Off”, apply to this feature as well, in the context of the Assign Work Schedule BP.

🔗 Release Note

Feature: Automatically Submit Time Enhancements

Rating: 😃 Impactful

Product: Time Tracking

Setup Effort: Automatically Available

Targeted Production Date: March 15, 2025

Summary: Workday improves the Auto Submit Time task with expanded selection criteria to make selecting specific populations and periods a whole lot easier. The new selection criteria include…

With this feature, Workday also renames these fields on the Auto Submit Time task…

And lastly, a Worker Status column is added to the Reported Time Blocks for a Date Range report to allow you to automatically submit time for workers based on their employment status.

🔗 Release Note

Feature: Connected Experience: Scheduled Days to Include

Rating: 😃 Impactful

Product: Scheduling

Setup Effort: Setup Required

Targeted Production Date: March 15, 2025

Summary: With this feature, if you’re using Workday Scheduling, you can now configure your time off plans to validate time off requests against a worker’s working days based on their published schedule. This feature makes your Managers’ lives easier, as they don’t have to check shift dates before approving time off requests. It also ensures workers don’t use time off unnecessarily on their days off.

Setup:

Check the Use Scheduling Shifts box on the Calculation tab of the Time Off Plan under the “Time Off Taken” section.

Notes:

If there’s no published schedule for the worker, Workday follows the Days to Include checkbox setting instead.

🔗 Release Note

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